Assignment Task
Objective
The audit objective means the purpose or the goal for this particular audit. In simple terms: What are we trying to achieve by doing this audit? What is the aim? What are we doing it for?
Scope
Determines the extent and range of the activities and the period (months or years) of records that are to be subjected to Audit examination. Fundamentally, this is stating where you start auditing, and where you stop.
- How will you communicate with the organisation?
- How will you communicate with your team members?
- Think about the findings in your audit. How can you add value to your audit report?
Major Assignment Specific knowledge:
You have been asked to act as lead auditor for a team conducting a quality audit. The organisation you will be auditing has quality systems in place but wants to have its quality procedures ratified under Australian quality standards. Outline and document, from beginning to end, the procedures you would follow to organise and conduct:
- A desk audit.
- A site audit.
You must address both a desk and a site audit and submit these as separate documents.
- These audits must be on different standards. In other words you are not able to expand your desktop audit to become a site audit.
- You might need to conduct additional research (library books, internet) regarding the procedures to be followed when conducting this type of audit.
As part of the project, you must:
Describe the procedures you will follow to select and to brief a suitable team.
- Describe the communication procedures that you will instigate when organising the audit, for example, when communicating with the organization to be audited and when communicating with team members. This will include initial discussion, ongoing meetings, and planning processes.
- List the workplace documentation you will require and describe the procedures you will follow to conduct the audit—include the methods you will follow to allocate specific tasks to the team members.
- Develop, present, and submit a suitable audit plan.
- Prepare, present and submit any documentation you think the team will utilise; for example, checklists, evidence forms, interview questionnaires, report forms etc.
- Explain why you consider this documentation will be relevant and how it will be used.
- Describe and justify the reporting procedures that would be followed and any follow-up actions that might be needed. For example, how will value-adding suggestions be incorporated into the report?
- Explain the difference between a desktop and a site audit, and the limitations of each type of audit. You can include this as a separate document
